Check the details beside the file
The company, site, standard and dates sit next to the document. A company or site that doesn’t match is flagged for your reviewer.
Supplier document management
Track supplier certificates and insurance before they expire.
Collect certificates of insurance (COIs), ISO certificates and other documents from your suppliers and contractors. Your team checks each one, and Vendarity shows what’s missing, waiting for review or expiring soon.
Pre-launch preview: try every step free with test suppliers, test documents and email addresses you control. Vendarity isn’t ready for your real supplier documents yet. Why not yet? 14-day trial. No card needed to start.
- Set requirementsPublic or general liability insurance, required for on-site contractors.
- Collect documentsThe supplier uploads their certificate through a private link.
- Review and decideYour reviewer checks each detail on the certificate, then accepts it. Optional AI can suggest the details and show where they came from.
- Track renewalsThe certificate stays current until its expiry date. With automatic reminders on, a renewal reminder is planned 30 days before.
- A person decides on each document
- Suppliers don’t need an account
- US · Canada · UK · Australia · New Zealand
Overview
What is Vendarity?
Vendarity is supplier document management software for procurement, quality and operations teams. It collects insurance certificates (COIs and certificates of currency), ISO certificates and policies from suppliers and contractors, lets your team check and accept each one, and shows what is missing, waiting for review or expiring soon. A person makes each acceptance decision; optional AI can suggest the details with page references. Vendarity serves businesses in the United States, Canada, the United Kingdom, Australia and New Zealand.
Whether you call them suppliers, vendors or contractors, their certificates and insurance documents sit in one place, with a record of who checked each one.
Why Vendarity
Three questions, answered in one place.
- Missing
What is still missing?
See which suppliers still haven’t provided a document you need.
- Waiting
What is waiting for review?
See documents waiting for a reviewer, with the file shown beside its details.
- Expiring
What expires next?
See accepted documents nearing their expiry or review date, in time to ask for the renewal.
Document coverage
Received isn’t the same as current.
Document coverage is the share of assigned requirements that have an accepted, in-date document. Move the date in the example to see when a certificate stops counting, and what a replacement changes.
Current until 30 Jun 2027. With automatic reminders on, renewal reminders are planned from 31 May 2027.
- Received isn’t accepted
- A document counts only after your reviewer accepts it. A replacement waiting for review doesn’t count yet.
- Current until the earlier date
- An accepted document stays current until its expiry date or its review date, whichever comes first.
- A gap shows as a gap
- Back-to-back documents keep the requirement current. A gap of even one day shows as a gap.
- Renewals are asked for ahead
- Once an Owner or Admin turns on automatic reminders, the standard schedule asks for the renewal 30, 14, 7 and 1 days before expiry. You can change the schedule.
Document coverage, not a legal compliance guarantee.
What you get
What Vendarity does with each document.
Optional AI that shows its work
When your workspace turns AI on, AI reads each new document and proposes its details, showing where on the page it found each one or saying it wasn’t found. It never accepts a document.
No account for suppliers
Suppliers open a private link and enter a code sent to their own email. They need no account, pay nothing and don’t count as team members.
History you can rely on
Replaced documents are kept for 5 years by default, and decisions stay on record. Reports can show what was on file on a past date.
Access that follows people
Remove someone’s access and they can’t download files any more. Each download checks the person’s access at that moment.
Evidence packs
Download ZIP files of the documents on file at a chosen date, with a PDF summary, for an auditor or a customer.
Free tool
See which supplier documents expire soon, from your spreadsheet.
Choose a CSV export of your spreadsheet and the free renewal preview lists the expiry dates coming up. It reads the file in your browser: nothing is uploaded, and no sign-up is needed.
Open the free renewal previewTrust
Built to be checked.
- People decide
- AI never accepts a document or approves a supplier. Each acceptance is recorded with the reviewer who made it.
- Where your data is
- The app and its database run on a server in Kuala Lumpur, Malaysia. Uploaded documents are stored, encrypted, in the eastern United States. Your data is not kept only in your own country. Providers and details
- Who can see what
- Each person’s role sets what they can see and do. Suppliers see only their own requests and any documents you choose to share with them.
- What it doesn’t do
- Vendarity shows what each document says and who accepted it. It doesn’t check certificates with the issuer.
Pricing
Two plans. Suppliers use it free.
14-day trial. No card needed to start. Planned prices are in US dollars a month, plus any applicable tax. AI pages are the document pages optional AI reads to suggest their details.
Core
US$129 a month
- 100 active suppliers
- 5 team members
- 1 site
- 25 GB of document storage
- 500 AI pages a month
Growth
US$249 a month
- 500 active suppliers
- 15 team members
- 5 sites
- 100 GB of document storage
- 2,000 AI pages a month
Paid checkout is not available yet. Until it opens, a trial that ends becomes read-only for 30 days so you can export your records, then it is deleted as the Terms describe.
Compare plans- What does the trial include?
- Every step: your team can set requirements, collect documents, review and accept them, and track renewal dates.
- SMS reminders can accompany email reminders to mobile numbers in Australia, once an Owner or Admin turns SMS on; New Zealand, the United Kingdom, the United States and Canada follow once each route is approved.
- How does a supplier provide documents?
- They open a private link, enter a code sent to their own email address and upload the document or answer the questions. Suppliers use it free.
- Does AI approve documents?
- No. AI is optional: it is offered when you set up a workspace, and an Owner or Admin can turn it on or off in Settings. While it is on, it reads each new document as it arrives and suggests details with page references. It never accepts a document; a person decides.
- What happens when a document expires or a replacement is waiting?
- A document stops being current at its expiry or review date. A replacement waiting for review doesn’t count until someone accepts it, so the requirement needs attention until then.
Try it with one supplier and one certificate.
14-day trial. No card needed to start.